What Now?

Upload files

Once you’ve obtained your quote and are happy to proceed please send us your files using our Upload Form.


It helps us greatly if your files are given names as opposed to recording file numbers, for ease of identification and use.

Files sent as MP3s are our preferred format and are easiest to upload and download. However we are happy to accept all types of files from iPhone files to .wav files.

Details of files

We have a  submission form  on the upload page for detail of files. Please send a summary of files sent after sending the upload form.

Payment and turnaround

We will invoice you on completion and prefer payment by BACS.

For academic institutions, we will need to be registered on your university system and be supplied with a  purchase order before we begin the contract. We will invoice on completion of work and we prefer payment via BACS within 30 days.

We’ll have agreed a turnaround time to suit your needs and we will then return your files as Word documents using this template example, unless agreed otherwise


We take confidentiality very seriously and have a confidentiality policy which can be signed and returned on request. Equally, we are happy to sign and adhere to a policy drafted by the client specific to your requirements. Files are uploaded via a secure server and both files and transcripts are destroyed within one month of completion of work.

Recording your interviews

Whilst we realise that it’s not always possible to interview people in optimum recording conditions,  it makes for a better quality transcript if you are able to conduct interviews in a quiet indoor location.

Busy cafes with background music and coffee machines etc. are the least desirable places to record. A noisy location  results in poorer transcripts which  also take longer to complete and therefore cost more.  If recording outside then please remember that wind will distort the recordings and a foam windshield may help. Mobile phone frequencies can interfere with the recordings and are best switched off.

Use the highest quality recorder you can and ensure it’s set to the optimum setting. If possible, use a separate mic.

For focus groups, please ask everyone to identify themselves and, if appropriate, ask them if they could deliver an introductory paragraph to enable the transcriber to tune into their voices and distinguish who is speaking. It also helps when asking questions of somebody if you refer to them by name whilst doing so.

A word for today:

The service provided by Catriona has been outstanding. Transcripts are accurate and neatly presented, file upload is simple, turnaround is very responsive, and communication is easy. A real pleasure to work with and very professional service all round.

Fionnguala Sherry-Brennan
School of Planning and Geography, Cardiff University.