Data Security

Hunt&Peck follow GDPR compliancy guidelines.

As data processors we have strict protocols and safeguards in place for handling your data: please email us if you require further details on our IT protocols and data security.

DATA TRANSFER SECURITY

We use an encrypted upload service to transfer files via our website upload facility,  provided by WeTransfer, who are GDPR compliant and with whom  we have signed a Data Processing Agreement.

Completed transcripts will be sent via a one-time download link to clients via email. Files can be encrypted and password protected on request.

If clients prefer to use their own organisation’s file-sharing secure systems, we are happy to work within alternative structures.

 

IT SECURITY, DATA STORAGE AND DELETION

Until downloaded, files are stored on WeTransfer’s European servers, using AES 256 encryption at rest. Downloaded files are stored on a password protected computer for the duration of the project, on secure updated systems.

Audio files are securely deleted from all systems after completion of transcription project and transcription documents are deleted 3 weeks after  completion, unless specified otherwise by the client.

As data processors we have strict protocols and safeguards in place for handling your data: please email us if you require further details on our security systems.

We happy to work with client’s own Data Sharing Agreements and provide certificates of deletion.

 

CONFIDENTIALITY

We understand the sensitive nature of the data we transcribe and can assure complete confidentiality.

 

PRIVACY OF CLIENT’S PERSONAL DATA

We do not store cookies or personal information via our website.

Your contact details and email addresses are kept for purposes of providing our core transcription service and are never passed on to any third party.

Hunt&Peck are committed to protecting the privacy of our clients and all data is treated as strictly confidential at all times in accordance with our confidentiality policy or a client’s own confidentiality policy.

 

CLIENT RIGHTS & DATA SUBJECT RIGHTS

We may want to contact you regarding our services or send you occasional marketing material, but we will gain your permission before doing so.

Under the GDPR, you have the right to ask us to remove your personal data, which we would be happy to do.

We would only publish your testimonials about our service with your permission, and this would be removed after 4 years.

DATA SUBJECTS

Will have be made aware that we will be processors of their data. We understand they have the right to request access to their data whilst in our possession and will comply fully with this if requested to.